Fall 2018 Newsletter!

The Fall Newsletter has been published! Newsletter Fall 2018 Please click the link to read the entire newsletter, which features updates from the Officers, as well as the Auxiliary, the Riders, the Sons, the Club Manager, and more.

All newsletters can be found at our newsletter page.

Here are a few highlights, but please read the whole thing for all the important news and information!

Commander’s Corner

Dear fellow Legionnaires, Auxiliary, Sons, and Riders:

I hope everyone had a wonderful summer. In my opinion, it flew by way too fast.

First of all, Roy McCracken stepped down from his office as Post Commander, due to unforeseen circumstances. Roy served as Commander at our post for seven years, and dedicated a lot of his time to our Post Home and many functions. While Roy was Commander, he established the Legion Family Breakfast, and its legacy lives on—the third Sunday of each month. He arranged bus trips to Arlington Cemetery for Wreaths Across America; arranged for various bands to perform at legion functions; and arranged bus trips to and from hockey and baseball games, to mention a few things. Thank you, Roy, for your support over the years.

I am in the process of becoming acclimated to the office as Commander. I have a lot to learn and am blessed by having such a fabulous group of people on the Exec Board to keep me straight. I am enjoying working with the Auxiliary, SAL, Riders, and the DAR. I love our legion family and we are a great team. We are in the process of transitioning First Vice membership duties from me to Eugene (Cornbread) Kimbrell. He will do a great job. Once he gets in the swing of things he will give you updates on membership.

We have the following positions available on the
Executive Board:
• Second Vice
• Chaplain
• Historian
Prerequisites are that you must he a Legionnaire, be a member of Post 1976, and a member in good standing. Please see me or any member on the Exec Board if you are interested.

I highly encourage everyone to attend our General Membership meetings, which occur on the second Tuesday of every month at 7:00 p.m.

At our next General Membership meeting, we are having a guest speaker. I don’t want to rain on Karen McDaniel’s parade so please read on.

Thank you,
Gretchen Trujillo, Commander

1st Vice’s Report

Well I’m learning the system, thanks to Gretchen! Membership is going well—I don’t have the numbers in front of me right now, but I think we are at like 85 to 90%. You have until September 30th to get in on the early bird. This year’s early bird party —on Oct. 20— is going to be BIG with live music, food, and drinks so get those dues in.

Eugene Kimbrell (aka Cornbread), 1st Vice Commander

3rd Vice’s Report

Nothing exciting happening at the legion lately, which is good news from the third vice. Many repairs have been done to the building over the past month, and our falcon machines and pull tabs are continuing to exceed expectations. Bartenders and the Club Manager continue to do a great job. A heartfelt thank you to our regulars who support the post daily; reminder to drop in Wednesdays for free lunch—normally 11:30 a.m. to 2:00 p.m.

Tom Ritchie, 3rd Vice Commander

Post Constitution

CONSTITUTION of Bicentennial Post
No. 1976, Inc.
The American Legion
Department of Virginia

PREAMBLE

For God and Country, we associate ourselves together for the following purposes: To uphold and defend the Constitution of the United States of America; to maintain law and order; to foster and perpetuate a one hundred percent Americanism; to preserve the memories and incidents of our associations in the Great Wars; to inculcate a sense of individual obligation to the community, state, and nation; to combat the autocracy of both the classes and the masses; to make right the master of might; to promote peace and good will on earth; to safeguard and transmit to prosperity the principles of justice, freedom and democracy; to consecrate and sanctify our comradeship by our devotion to mutual helpfulness.

ARTICLE I – NAME

Section 1: The name of this organization shall be Bicentennial Post No. 1976, Inc., The American Legion, Department of Virginia.

ARTICLE II – OBJECTIVES AND GOALS

Section 1: The objectives and goals of this Post shall be to promote the principles and policies as set forth in the forgoing preamble and the National and Departmental Constitutions of The American Legion.

ARTICLE III – NATURE

Section 1: This Post is a civilian organization and membership therein does not affect or increase liability for military or police service.

Section 2: This organization shall be absolutely non-political and shall not be used for the dissemination of partisan principles or for the promotion of the candidacy of any person seeking public office or preferment. Membership in any of the Post standing committees shall not be affected.

Section 3: Rank does not exist in The American Legion; no member shall be addressed by a military or naval title in any meeting of this Post.

ARTICLE IV – MEMBERSHIP

Section 1: Eligibility for membership in this Post shall be as prescribed by the National Constitution of the American Legion.

Section 2: No eligible person shall be denied membership in this Post because of sex, sexual persuasion, race, color, religion or national origin.

Section 3: Application for membership shall be made IAW National and Department Constitution By Laws.

Section 4: Any member of this Post may be expelled for cause in accordance with provisions outlined in the By-Laws of the Department of Virginia.

Section 5: A member who has been expelled or suspended from this Post for any cause may be reinstated to membership by two-thirds vote of the membership present and voting in a General Membership meeting, and the payment of current dues for the year in which the reinstatement occurs.

Section 6: No person who has been expelled by a Post shall be admitted to membership of this Post, without the consent of the expelling Post, except that where such consent has been asked for and denied by such Post, applicant may then appeal to the State Executive Committee of the Department of the expelling Post for permission to apply for membership in this Post, and shall be ineligible for membership until permission is granted.

ARTICLE V – OFFICERS

Section 1: The corporate functions and administrative affairs of this Post of The American Legion shall, except as may be otherwise provided by the By-Laws, be under the supervision of an Executive Committee, which shall consist of the elected officers of the Post and the Adjutant/Administrator. The term of office of members of the Executive Committee shall be for one year. The Post by its By-Laws may provide for such other standing committees as the business of the organization may require.

Section 2: The elected officers of this Post shall be a Commander, First, Second and Third Vice Commanders, a Finance Officer, a Historian, a Chaplain, a Service Officer and a Sergeant-at-Arms and such other officers as may be deemed necessary by this organization. The Adjutant/Administrator shall be selected by the incoming Commander and approved by the incoming Executive Committee.

Section 3: All officers, except the Adjutant/Administrator, shall be elected annually and they shall hold office until their successors are duly installed or as otherwise provided. Any officer or member of the Executive Committee may be removed for inefficiency by the Executive Committee, a two-thirds vote of said Committee being necessary to effect such removal, as well as 2/3 majority of the membership attending the General Membership meeting.

Section 4: Every member of this Post in good standing shall be eligible to hold office in the Post, except as otherwise provided in Article III, Section 2 hereof.

Section 5: The duties of officers and the members of the Executive Committee shall be those usually appertaining to such officers or positions and as further provided in the By-Laws.

ARTICLE VI – FINANCE

Section 1: The revenue of this Post shall be derived from membership or initiation fees, from annual membership dues and from such other sources as may be approved by the Executive Committee.

Section 2: The amount of such membership or initiation fees and the amount of such annual Post dues shall be fixed and determined by this Executive Committee.

Section 3: The Post shall pay to Department Headquarters, the National and Departmental annual membership dues for every member of the Post.

ARTICLE VII – CHARTER MEMBERS

Section 1: Members who joined this Post prior to the issuance of the charter shall be known as charter members.

ARTICLE VIII – AMERICAN LEGION AUXILIARY

Section 1: This Post recognizes an auxiliary organization to be known as The Auxiliary Unit of Bicentennial Post No. 1976, Inc., The American Legion.

Section 2: Membership in the Auxiliary shall be as prescribed by the National Constitution of The American Legion Auxiliary.

ARTICLE IX – SONS OF THE AMERICAN LEGION

Section 1: The Post recognizes a sub-committee and organization to be known as The Sons of the American Legion, Bicentennial Squadron Post 1976, Inc., The American Legion.

Section 2: Membership in the Sons of The American Legion shall be as prescribed in the National Constitution of the Sons of the American Legion.

ARTICLE X – AMERICAN LEGION RIDERS

Section 1: The Post recognizes a sub-committee and organization to be known as The American Legion Riders, Chapter 1976, Department of Virginia.

Section 2: Membership in the American Legion Riders shall be as prescribed in their Charter and regulations as issued by National Executive Committee of the American Legion IAW Department of Virginia, ALR sub-committee Constitution and By-Laws, and direction of the Internal Affairs Committee.

ARTICLE XI – AMENDMENTS

Section 1: This Constitution is adopted subject to the provisions of the National Constitution of The American Legion and of the Department Constitution of the Department of Virginia, The American Legion. Any amendment to said National Constitution or Department Constitution, which is in conflict with any provisions hereof, shall be regarded as automatically repealing or modifying the provision of this Constitution to the extent of such conflict.

Section 2: This Constitution may be amended at any regular Post Meeting by vote of two-thirds of the members of said Post attending and voting such regular meeting provided that the proposed amendment shall have been submitted in writing and read at the next preceding regular meeting of said Post, and provided, further, that written notice shall have been given to all members at least ten days in advance of the date when such amendment is to be voted upon, notifying said members that at such meeting a proposal to amend the Constitution is to be voted upon.

EFFECTIVE DATE

This Constitution, having been duly agreed to in open meeting dated 14 February 2012 by two-thirds of the members present, shall become effective at 00:01 (AM) Eastern Standard Time, on the 15th day of February 2012, in the year of our Lord.

s/Roy McCracken                                                               s/Mike Strickler
Roy McCracken                                                                  Mike Strickler
Post Commander                                                              Post Adjutant

Local Post Locations

Bicentennial, VA Post 1976

~ 0  mi.

4206 DANIELS AVE
ANNANDALE, VA 22003
Phone: 703-941-9608
Email:  rpcomm6759@aol.com Visit Our Website
View Map More Info

Greenspring, VA Post 123

~ 4  mi.

GREENSPRING RETIREMENT COMM
7440 SPRING VILLAGE DR
SPRINGFIELD, VA 22150
Phone: 703-923-4600
Email:  edhaynes@aeitv.net
View Map More Info

Falls Church, VA Post 130

~ 4  mi.

400 N OAK ST
FALLS CHURCH, VA 22046
Phone: 703-533-1945
Email:  post130@gmail.com Visit Our Website
View Map More Info

Springfield, VA Post 176

~ 4  mi.

6520 AMHERST AVE
SPRINGFIELD, VA 22150
Phone: 703-440-0335
Email:  vapost176@cox.net Visit Our Website
View Map More Info

Blue And Gray, VA Post 225

~ 4  mi.

PO BOX 225
FALLS CHURCH, VA 22046
Phone: 703-533-0288
More Info

Unknown Soldier, VA Post 44

~ 5  mi.

9075 GILTINAN CT
SPRINGFIELD, VA 22153
Phone: 703-644-1221
Email:  dhogden@peoplepc.com
View Map More Info

Mcgroarty-Stambaugh, VA Post 124

~ 5  mi.

7118 SHREVE RD
FALLS CHURCH, VA 22043
Phone: 571-251-1453
Email:  bobsmithsmail@gmail.com
View Map More Info

Dyer-Gunnell, VA Post 180

~ 5  mi.

330 N CENTER ST
VIENNA, VA 22180
Phone: 703-938-9535
Email:  post180@starpower.net Visit Our Website
View Map More Info

Fairfax, VA Post 177

~ 6  mi.

3939 OAK ST
FAIRFAX, VA 22030
Phone: 703-273-2250
Email:  rparli@cox.net Visit Our Website
View Map Newsletter More Info

Dorie Miller, VA Post 194

~ 6  mi.

PO BOX 41526
ARLINGTON, VA 22204
Phone: 703-685-1057
More Info

General Billy Mitchell, VA Post 85

~ 7  mi.

919 N KANSAS ST
ARLINGTON, VA 22201
Phone: 703-527-8178
View Map More Info

William Thomas, VA Post 129

~ 7  mi.

2607 B MT VERNON AVE
ALEXANDRIA, VA 22301
Phone: 703-549-7860
View Map More Info

Arlington, VA Post 139

~ 7  mi.

3445 N WASHINGTON BLVD
ARLINGTON, VA 22201
Phone: 703-524-1396
Email:  ronski139@aol.com Visit Our Website
View Map More Info

Mc Lean, VA Post 270

~ 7  mi.

1355 BALLS HILL RD
MCLEAN, VA 22101
Phone: 703-356-8259
Email:  mcleanpost270@aol.com Visit Our Website
View Map More Info

Alexandria, VA Post 24

~ 8  mi.

400 CAMERON ST
ALEXANDRIA, VA 22314
Phone: 703-683-5564
Email:  adjutant@valegionpost24.org
View Map More Info

M john Fazlollah Belvoir, VA Post 1775

~ 8  mi.

1450 WILKES ST
ALEXANDRIA, VA 22314
Phone: Unavailable
Email:  alpost1775@verizon.net
View Map More Info

Lorton, VA Post 162

~ 9  mi.

8210 LEGION DR
LORTON, VA 22079
Phone: 703-690-1107
Email:  commander@valegion162.org Visit Our Website
View Map More Info

Resolution

POST 1976 RESOLUTION OF ORDERS FOR THE OBSERVANCE OF PATRIOTIC HOLIDAYS

THE AMERICAN LEGION PROVIDES GUIDANCE FOR AND PROMOTES THE OBSERVANCE OF PATRIOTIC HOLIDAYS TO RENDER RESPECT AND THANKS TO ALL WHO STRIVE TO FULFILL OUR DREAMS AND SUPPORT OUR DEMOCRACY AND OUR AMERICAN WAY OF LIFE. THESE OBSERVANCES ARE CONDUCTED WITH AND SUPPORT THE GOALS AND OBJECTIVES OF THE AMERICAN LEGION AT LARGE. CONSISTENT WITH THOSE GOALS AND OBJECTIVES, THE AMERICAN LEGION ANNANDALE BICENTENNIAL POST 1976 WITHIN THE DEPARTMENT OF VIRGINIA HEREBY DECREES THAT IT WILL ENSURE THAT ALL PATRIOTIC HOLIDAYS WILL BE OBSERVED WITH AN APPROPRIATE PATRIOTIC HOLIDAY CEREMONY EFFECTIVE THIS DATE. THUS, THIS INDEPENDENCE DAY OBSERVANCE THIS MORNING.

SIGNED: MARV RODNEY, POST 1976 COMMANDER POSTED THIS 4TH DAY OF JULY 2006

Post 1976 House Rules

HOUSE RULES

ARTICLE I
Definitions

Section 1.  Member,as applied to the House Rules, shall mean any Legionnaire, Auxiliary, or Sons of the American Legion member of Bicentennial Post 1976 in good standing.  A member in good standing is defined as one who has paid his/her annual dues by 1 January of the applicable year.

Section 2.  Social Quarters include the Club Room and The Tom Weston Memorial Hall.

Section 3.  Meeting Facilities include the Social Quarters, the first floor Meeting Room and the second floor Conference Room.

Section 4.  Post Home includes all the premises and grounds utilized by Post 1976, including any building(s) thereon.

Section 5.  Management, as applied to the House Rules, shall refer to the Club Manager (when on duty) and bar managers on duty, (Manager on Duty).

Section 6.  House Committee is the committee appointed in accordance with the Post Bylaws to oversee the Operation of the Social Quarters and condition of all Post grounds, including the Island.

Section 7.  Minor is any person under the age of 21 in accordance with the Virginia Alcohol Board of Control (ABC) Laws/Regulations.

Section 8.  Guest is anyone who is not a member of Post 1976 or a member in good standing of any other American Legion Post, Auxiliary Unit or Sons of the American Legion Squadron.

Section 9.  Food Service Manager is any person certified in accordance with the requirements of the Fairfax County Health Authority, and who is in possession of a valid Food Handlers Certificate.  Such person while on the premises shall be responsible for enforcing the Food Service Regulations of Fairfax County.

ARTICLE II
Persons Permitted in the Social Quarters

Section 1.  Except as stated elsewhere in these rules, the following persons shall be admitted:

  • Any member of the American Legion showing his/her current American Legion card and his/or her spouse or significant other.
  • Any member of the American Legion Auxiliary showing her current card and her spouse or significant other.
  • Any member of the Sons of the American Legion showing his current card and his spouse or significant other.
  • Minor children/grandchildren of any member stated above, during authorized times, and when accompanied by the member.

Section 2.  A member in good standing of Post 1976 shall be allowed to bring guests into the Social Quarters at any time.  All guests will be signed in by their sponsor, in the “Sign in Log” at the bar.

Guests who are eligible to join the American Legion, American Legion Auxiliary, or Sons of the American Legion are restricted to two (2) visits to the Social Quarters as a guest in any calendar month.  The sponsoring member is responsible for determining membership eligibility with respect to these provisions and will inform his or her guest(s) that joining the American Legion or its recognized affiliates will determine their future visitation rights.  These restrictions do not apply to the provisions of immediate family or significant other categories as stated in Section 1 above.

Members shall be wholly responsible for the conduct of their guests.  The House Committee, as appropriate, will address issues resulting from guests’ misconduct.

All members who enter The American Legion are required to present their Membership Card to the Manager on Duty prior to being served.

Section 3.  Guests are not permitted to remain in the Social Quarters after the sponsoring member has left unless another member in good standing signs them in.  Guests are not permitted to sign for a winning pull-tab bowl.

Section 4.  No persons under the age of 18 will be permitted in the Social Quarters after 9:00 PM, except on nights of Special Post functions, or as deemed appropriate by the Manager on Duty.  An adult member must accompany all persons under the age of 18.  No persons under the age of 18 will be seated at or lounge around the bar.

ARTICLE III
Beverages 

Section 1All alcoholic beverages brought into the Social Quarters or kept in lockers must be labeled with the member’s name.  No alcoholic beverages or mixers are to be brought into the Post that are sold in the Social Quarters except at the discretion of the Club Manager.

Section 2.  No alcoholic beverages will be served to minors, (persons under the age of 21), nor will they carry any alcoholic beverages to any person in the Social Quarters.

Section 3.  Alcoholic beverages purchased or mixed in the Social Quarters may not be carried out of the building.

Section 4.  At Special Functions, such as the annual Crab Feast, alcoholic beverages may be purchased outside the building, and must be consumed on the Post Grounds.  The Post must obtain a Special Events license from the ABC to sell alcoholic beverages outside the building.

ARTICLE IV
Dress Code

Section 1.  Members and guests must be neatly and appropriately dressed at all times.  Basically, any clothing deemed inappropriate by management is not permitted.  This would include clothing that is overly suggestive or revealing or in bad taste.  Examples of inappropriate dress are as follows:

  • Bare chests, bellies, backs or feet
  • Swimwear
  • Any outerwear with vulgar or offensive slogans
  • Oversized tank tops
  • Holey cut-offs with insides of pockets showing

These are not intended to be all-inclusive.  All members and guests are expected to dress so as not to offend any other member or guest.

Section 2.  The management reserves the right to specify particular dress for special occasions.

Section 3.  Members and guests are required to clean their shoes/boots to avoid tracking mud and/or seasonal (e.g. salt, sand, etc.) materials into the Social Quarters.

Section 4.  The final decision as to what constitutes proper dress rests with the management.

ARTICLE V
Conduct

Section 1.  No alcoholic beverage will be sold to anyone who, in the estimation of the Manager on Duty, is under the influence of alcohol.  Indications of intoxication shall include but not be limited to loud and boisterous behavior, dozing or sleeping anywhere on the premises, aggressive behavior, taunting and/or harassment of patrons or management, and use of profane or personally insulting language.

Section 2.  The Manager on Duty has the right, and is duty bound to refuse service to anyone whose conduct is, in the opinion of the Manager on Duty, detrimental to any person(s), the Post, or The American Legion.  This includes comments directed toward patrons, which may be considered as personal attacks with respect to sex, race, creed, religion or personal lifestyles.

Section 3.  The Manager on Duty may order anyone to leave the building whom, in his/her judgment, has violated one or more of these rules and/or has engaged in conduct that is detrimental to the Post, or any person.  Any person failing to depart the Post when so directed may be evicted by the Manager on Duty by whatever means he/she deems appropriate including, but not limited to enlisting aid from non-involved members to effect a low-key removal to involvement by the County Police in extreme cases.

Section 4.  Proper language should be used at all times.  Loud, profane, vulgar or abusive language, or conduct prejudicial to good order, shall constitute grounds for removal from the Social Quarters.  Members are requested to refrain from loud and boisterous conduct when leaving the Post Home.

Section 5.  Members and guests will not interfere with the duties and direction of the Manager on Duty.   Any complaints about the operation of the Social Quarters or conduct of its employees or members shall be brought to the attention of the Manager on Duty or the House Committee in writing.  At no time will a member be allowed to verbally challenge another member in the Social Quarters.  Any suggestion or criticism concerning the operation of the Social Quarters shall be submitted to the House Committee where it will be given due consideration.

Section 6.  Members or guests not seated at the bar are requested to go to the service area to be served.  This procedure facilitates the checking of membership cards and enhances service.  If empty seats at the bar area are available, there is no need to go to the service area upon entering.

Section 7.  Members and guests on Post sponsored trips are expected to abide by the same rules of conduct as if they were in the Post Home.  Examples of Post sponsored trips would include sporting events, Atlantic City trips, golf tournaments, etc.

Section 8.  To avoid damage to installed equipment, members or guests are not permitted to operate the window blinds, movable wall partition, sprinkler system, heating system or alarm system, unless checked out in their operation and requested to do so by the Manager on Duty.

Section 9.  Any member or guest, who is deemed by the Manager on Duty to have violated any House Rule, must be reported to the Club Manager in writing, who will bring the infraction to the attention of the House Committee for possible disciplinary action.  Such member may be suspended from privileges of the Post, by the Manager on Duty for the remainder of the 24-hour operational cycle.  Any further disciplinary action will be addressed under Section 10 of this Article.

Section 10.  Complaints or formal charges must be filed with the House Committee within five (5) days of the event.  Upon receipt of a written complaint, the House Committee will review the complaint and notify the accused in writing within ten (10) days, as deemed appropriate.  The accused will have a maximum of seven (7) more days to prepare his/her response.  After this time, the House Committee will meet with the accuser and the accused to determine if any or further disciplinary action is warranted.  The accused and accuser with any witness(s) desired will meet separately with the House Committee.  After hearing all evidence relating to the matter, the House Committee will take action as deemed necessary to preserve discipline in the Post Home.

Section 11.  Any member disciplined under Section 10 above, shall have the right to appeal.  The member will appeal to the Executive Committee, who will meet at its earliest convenience to hear the appeal.  If appealed, disciplinary action will begin after the Executive Committee decision.  The decision of the Executive Committee is final.

ARTICLE VI
Club Management

Section 1.  The operation of the Post Home shall conform to the provisions of the Virginia Alcohol Board of Control (ABC) Laws/Regulations.

Section 2.  All purchases in the Social Quarters will be on a cash basis only.

Section 3.  Subject to the approval of the Manager on Duty, Post members in good standing may cash a personal check not to exceed $200.00 in any given shift based on availability of cash   funds on hand.  A $35.00 service charge will be assessed the member for any returned check.  Any person who has had two (2) returned checks will be denied further check cashing privileges. Any person denied check-cashing privileges can petition the House Committee in writing to request reinstatement of check cashing privileges.  If returned checks are not redeemed within 30 days, Social Facility privileges are suspended until such payment has been remitted in cash, to include the applicable service charge(s).

Section 4.  When the Post is sponsoring a special function, the management reserves the right to suspend bar operations in the Social Quarters, however the Post Home will remain open.

Section 5.   No member, guest or outside entity shall leave vehicles, boats, trailers, etc. on the Post Property for a period of time exceeding 72 hours.  Towing will be enforced at the owner’s expense.

No member or guest shall be allowed to remain in vehicles on Post property on a regular basis during hours when the Post is closed.  The Post property is zoned commercial and should not be used as a residence.

Special circumstances may dictate a longer period only with the approval of the House Committee and/or special meeting of the Post Officers (minimum of 3) as can be assembled in time to address the need for an extension beyond this “Rule of 72.”

In case of questions, please call Club Manager Diane Ramsey at 703-408-9123. 

ARTICLE VII
Hours of Operation

Section 1.  The hours of operation of the Social Quarters will be Monday through Saturday 10:00 AM to 10:00 PM and Sunday 10:00 AM to 9:00 PM unless there is a scheduled event.

Section 2.  At the discretion of the Manager on Duty, the closing hour may be extended.

Section 3.  Last call will be 20 minutes prior to closing.  At that time no new games (such as pool, darts, shuffleboard, etc.) will be started and games in progress must be completed within the 20-minute time.

Section 4.  The hours of operation will be posted and enforced by the Manager on Duty.

ARTICLE VIII
Use of the Pool Table, Dartboards and other Equipment

Section 1.  The pool table, dartboards, and any other gaming devices in the Post Home are for entertainment purposes.  Gambling in any form is prohibited.

Section 2.  The pool table, and dartboards may be closed at the discretion of the management, or by direction of the House Committee, for special television events.  These devices may be closed at any other event deemed appropriate by the House Committee or Executive Committee.

Section 3.  Movement of the pool table, and dartboards will not be done without the prior approval of the House Committee.

Section 4.  Disposition, including the sale, donation or disposal, of any Post supplies or equipment, including the pool table, dartboards, and audio-visual equipment; office equipment and furnishings; conference room furnishings; Social Quarters tables, chairs, and bar stools; and kitchen supplies and equipment; will require authorization from the House Committee.

Section 5.  The personal computer located in the first floor Meeting Room is available for all members to use.  This personal computer cannot be used for activities such as on-line gambling sites, pornography sites, etc.

Section 6.  The telephone in the hallway is available for all members and guests to use.  The cost of using the phone is twenty-five cents, which should be deposited in the box by the phone.

ARTICLE IX
Sound Control

Section 1.  Members are requested to respect the rights of other members when playing the CD player.

Section 2.  The Manager on Duty will control the volume for the CD player and television sets.  The choice of what is to be shown and/or played on all audio/visual equipment will be determined by the majority of patrons on hand and not employees of the Post.

Section 3.  At the discretion of the Manager on Duty, based on his/her evaluation that the majority of the Legion patrons are watching a television event, the CD player may be turned down or off so as not to interfere with the majority.

 ARTICLE X
Kitchen Operations

Section 1.  Applicable Fairfax County Food Service Regulations shall govern food service activities.

Section 2.  Preparation of food in the kitchen must be under the supervision of a Food Service Manager who is certified by the Fairfax County Health Authority.  This manager is responsible to ensure that food-handling personnel are trained in and adhere to sanitary food-handling procedures and proper methods of food protection.

Section 3.  Smoking or consumption of alcoholic beverages in the kitchen is prohibited.

Section 4.  Volunteers using the kitchen are responsible for ensuring that all cooking appliances, counters, utensils, etc., are thoroughly cleaned and stored in their proper place at the end of their use.

Section 5.  Food that is brought into the Post for pick-up by another member will be properly packaged and clearly marked with the members name and stored in a box marked “Member Food”.  This box will be located on the lower shelf of the wire-shelving unit in the walk-in cooler.

 ARTICLE XI
Use of Post Home Meeting Facilities

Section 1.  Meetings such as the General Membership meeting will be held in the Club Room and the Tom Weston Memorial Hall.  Committee meetings and other small group gatherings will be held in the first floor Meeting Room.  The second floor Offices are reserved for the use of the individuals assigned as occupants.

ARTICLE XII
Rental of Post Home Social Quarters

A formal rental contract is in place and being managed/implemented by the Tom Weston Memorial Hall Manager.

ARTICLE XIII
CHANGES TO THE HOUSE RULES

Section 1.  The House Committee must approve any additions, deletions, and changes to the above House Rules.

Section 2.  The above House Rules are approved as amended this 5th day of December 2011.  In addition, this document supersedes any and all previous versions of the House Rules.

Tom Ritchie
Third Vice Commander
Chairman, House Committee

Bill Timmons                                                                    Tom Longquillo
Committee Member (AL)                                             Committee Member (AL)

Wanda Newman                                                                Mike Trujillo
Committee Member (AL. Aux)                                    Committee Member (SAL)

Post 1976 By-Laws

BY-LAWS
Of
Bicentennial Post No. 1976, Inc.
The American Legion
Department of Virginia

ARTICLE I – NAME

Section 1: The Post existing under these By-Laws shall be known as Bicentennial Post No. 1976, Inc., The American Legion, Department of Virginia.

Section 2: The objectives of this Post are as set forth in the Constitution.

ARTICLE II – MANAGEMENT

Section 1: The governance and management of the Post are entrusted to an executive committee to be known as the, “Executive Committee”.

Section 2: The Executive Committee shall consist of the elected officers of the Post. The Post Adjutant/Administrator shall attend as a non-voting member.

Section 3: The vacancies existing in the Executive Committee, or in any office of the Post from any cause other than the expiration of the term, shall be filled by a member nominated by the Commander or any other member of the Executive Committee; and confirmed by a majority vote of the remaining members of the Committee. The person so appointed shall hold office for the unexpired term of the member of the Committee or officer who they succeed. In the event that a vacancy occurs for any reason in the office of the Commander or Vice Commanders, the office shall be filled, to the extent possible, by the progression of the Post Vice Commanders.

Section 4: A vacancy shall exist when a member or officer is absent from their post for a continuous period considered detrimental to the interest of the Post by the Executive Committee. Unexcused absences from three consecutive Executive Committee and/or Post Membership meetings shall be valid cause for removal from the Executive Committee.

Section 5: A “House Committee” shall be established by the newly elected officers of The American Legion, Bicentennial Post #1976, as soon as practical following their respective installations. The House Committee shall be composed of six members. The committee shall be chaired by The American Legion Third Vice Commander. The remaining five committee members shall include one member selected by the Auxiliary Unit of the Post, one member selected by the Sons of The American Legion Squadron, one member selected by the Post American Legion Riders, and two members to be nominated by the Post Commander and approved by the Executive Committee. Elected Officers other than the Third Vice Commander shall not be appointed to this committee.  All House Committee Members shall be members of the Post 1976 Legion family.

Section 6: The House Committee has the responsibility for preserving order and decorum in and on the Post premises and it shall establish and publish House Rules necessary in carrying out this responsibility. The House Committee is authorized and directed to employ whatever means are required in this connection, including disciplinary measures for violation of House Rules. The House Committee shall prescribe the hours of operation for club facilities, set prices and regulate the use of the club facilities for social affairs. The Committee shall have direct supervision over the Club Manager through the Third Vice Commander.

Section 7: The House Committee shall be responsible to the Executive Committee. A written/oral report of and recommendations for the committee’s actions shall be submitted at each Executive Committee meeting.

Section 8: All House Committee reports shall become part of the Executive Committee report to the general membership.

Section 9: The Executive Committee delegates to the House Committee the authority to spend up to $2000.00 (two-thousand dollars) for the purchase or repair of equipment and maintenance of buildings and grounds in emergency situations that must be resolved before the next meeting of the Executive Committee. This authority may be delegated to the Club Manager if expedient. Emergency expenditures of this nature shall be reflected in the monthly report required in Section 7 of this Article. Expenditures exceeding $2000.00 shall be approved by the Executive Committee.

Section 10: Subject to the approval of the Executive Committee, the House Committee shall negotiate a contract with the Club Manager by 31 January of each year.

Section 11: The Club Manager shall be responsible for employing, supervising, and discharging club employees. Prior to discharge of any employee, the Club Manager shall notify the Third Vice Commander of the circumstances surrounding the dismissal. The Club Manager shall be responsible for the supervision, management, regulate the use, maintenance, service and operations of the Post Home and the premises. They shall be responsible and accountable for the receipts and expenditures in connection with all activities under their supervision. They shall be responsible for preserving decorum and order in and on Post premises according to the rules and regulations promulgated by the House Committee and approved by the Post Executive Committee.

Section 12: The Club Manager shall ensure that all Club operations are not in violation of any Virginia ABC or Gaming Commission regulations or policies.

ARTICLE III – POST EXECUTIVE COMMITTEE

Section 1: The Post Executive Committee shall meet for organization and such other business as may come before it at the call of the Post Commander within ten days after the installation of the new officers. Thereafter, the Post Executive Committee shall meet at the call of the Commander at least every thirty days or as often as said Commander may deem necessary. The Commander shall call a special meeting of the Executive Committee upon joint written request of three or more members of said Post Executive Committee. Five members of the Committee shall constitute a quorum.

Section 2: Any votes taken by the Committee shall be by secret ballot if any one (1) member of said committee requests it be done. Otherwise votes can be taken verbally.

Section 3: The Post Executive Committee shall approve hiring such employees as may be necessary; shall authorize and approve all expenditures; shall require adequate bonds for all persons having the custody of post funds; shall hear the reports of Post committees; and generally, shall have charge of and be responsible for management of the affairs of this Post, to include the Post Club.

ARTICLE IV – DUTIES OF OFFICERS

Section 1: Duties of the Post Commander — It shall be the duty of the Post Commander to serve as the Chief Executive Officer, preside at all meetings of the Post, to have general supervision over the business and affairs of the Post. The Commander shall approve all orders directing the disbursement of funds.  The Commander shall also make an annual report covering the business of the Post for the current year, and present recommendations for the forthcoming year. This report shall be presented during the May General Membership meeting,

Section 2: Duties of the First Vice Commander — The First Vice Commander, who corresponds to the first vice president of an organization, shall act as a representative of the Commander on all matters referred to them and shall specifically be in charge of membership. They shall perform such other duties as are usually incidental to the office.

Section 3: Duties of the Second Vice Commander — The Second Vice Commander, who corresponds to the second vice president of an organization, shall likewise act as representative to the Commander and shall specifically be in charge of Post activities and programs. They shall coordinate the activities of all Post standing committees except the House and Membership Committees.

Section 4: Duties of the Third Vice Commander — The Third Vice Commander, who corresponds to the third vice president of an organization, shall likewise act as representative to the Commander and shall specifically serve as Chairman of the House Committee.
Section 5: Duties of the Post Adjutant/Administrator — The Post Adjutant/Administrator is the administrative officer of the Post. They shall be responsible for the preparation of all correspondence originating from the Post except that delegated to other members of the Post by the Commander; maintain files of correspondence sent and received, and such other files as are deemed necessary by the Executive Committee. They shall record the minutes of both the Post and Executive Committee meetings and ensure that Post members are aware of the time and place of these meetings including publication of special notices, e.g. special elections or meetings involving changes to the Constitution/By-Laws. They shall collect from the Vice Commanders, all committee reports under their jurisdiction and compile the annual Post Activities Report and forward it to the District and Department Awards Committees. They shall serve as custodian of all official documents, except those more appropriate to be in the custody of the Historian. They shall turn over any documents of value to the Historian at the end of their term and after a period specified by the Executive Committee, destroy all documents which are no longer of value to the Post. The Post Adjutant/Administrator shall be a current member of the Post 1976 Legion, Sons of The American Legion, or Auxiliary.

Section 6: Duties of the Finance Officer — The Finance Officer of the Post shall have charge of all finances and see that they are safely deposited in a bank or banks and shall report once a month to the Executive Committee the condition of the finances of the Post. The Finance Officer shall furnish such surety bonds in such sums as shall be fixed by the Executive Committee.

Section 7: Duties of the Post Historian — The Post Historian shall be charged with the individual records and incidents of the Post and Post members, and shall perform such other duties as may properly pertain to the office or as may be determined by the Executive Committee.

Section 8: Duties of the Post Chaplain — The Chaplain addresses the spiritual welfare of the Post members and will offer divine but non-sectarian services in the event of dedications, funerals, public functions, etc. It shall be their responsibility to deliver the opening and closing prayers at the General Membership meetings, ascertain the names of the comrades who are ill, assist in services for deceased comrades, assure that flowers and/or cards are sent in the event of sickness or death, and perform such other duties as outlined in The Manual of Ceremonies.  They shall be responsible for maintaining and updating the Post Everlasting Board.

Section 9: Duties of the Service Officer — The Service Officer is responsible for bringing to the attention of all veterans and their families the rights and benefits granted them by law.  They must know how to utilize the expert services available through American Legion channels and those of other agencies in their community. Theirs is the job of getting information to the full-time professionals to make certain that every veteran and their family are adequately represented. They also serve as chairman of the Veterans Affairs & Rehabilitation Committee.

Section 10: Duties of the Sergeant At Arms — The Sergeant At Arms is the sentinel of the Post. It is their responsibility to see that no one enters Post meetings without proper identification. They shall be responsible for the safekeeping, and for bringing to the Post meetings, the colors, rifles, bell, trumpet, and other ritualistic materials as needed They shall post colors at all ceremonies at which the Post is represented including installation.  They shall distribute and collect ballots at all special elections. They shall be available to assist the Commander in maintaining order at all meetings.

ARTICLE V – DELEGATES

Section 1: Delegates and alternates to a Department Convention shall be nominated by the Commander and approved by the Executive Committee.

ARTICLE VI – APPOINTMENTS

Section 1: The Post Commander, immediately upon taking office, shall appoint Standing Committee Chairpersons as required to implement the goals and programs of the Post.  Committees to be considered are: Americanism, Ceremonials, Children and Youth, Finance, Graves Registration and Memorial, Legislative, Membership, Veterans Affairs and Rehabilitation, National Security, Sons of The American Legion, American Legion Riders Chapter, Boys State, Visiting/VAVS and any other standing committee deemed necessary by the Post Commander. Such standing committees shall consist of the Chairperson and such members thereof as shall be designated by the Chairperson. Committees shall follow the procedures and policies of the National Department Publications.

Section 2: At the first meeting of the Executive Committee, the Post Commander shall submit for approval their selection for the position of Post Adjutant/Administrator.

 ARTICLE VII – MEMBERSHIP

Section 1: Eligibility for membership shall be restricted to persons eligible under the National and Department Constitutions of The American Legion. There shall be no associate or honorary memberships.

Section 2: Application for membership shall be made in writing upon the form prescribed by the Department of Virginia and submitted to the First Vice Commander with proof of eligibility and payment of initial dues. The applicant shall be provided a receipt acknowledging payment of dues. The First Vice Commander shall ascertain whether the applicant has met all requirements for membership.

Section 3: Successful applicants shall be provided an American Legion membership card and welcomed to the Post.

Section 4: Dues shall cover membership from 1 January through 31 December. A member who has not renewed their dues by 1 January shall be considered delinquent. Members in a delinquent status may be suspended from all club privileges until it is renewed and then may be reinstated during the current year. If one year elapses the member must apply as a new member.

ARTICLE VIII – RESOLUTIONS

Section 1: All resolutions of state or national scope presented to this Post by a member or reported to this Post by a committee shall merely embody the opinion of this Post on the subject and a copy of same shall be forwarded to the Department Headquarters for its approval before any publicity is given or action other than mere passage by the Post is taken.

ARTICLE IX– NOMINATIONS & ELECTIONS

Section 1: The nominating committee for elective Post Officers shall be comprised of Past Post Commanders or other Post members as nominated by the Commander and approved by the Executive Committee. At the regular February Executive Committee meeting the Commander shall nominate a temporary chairman and other members (no less than three and no more than five) of the nominating committee for Executive Committee approval. Upon approval, the temporary chairman shall set the time and place for the initial meeting and notify the committee members of the meeting. At the initial meeting, the members in attendance shall elect a chairman to preside over all such meetings of the committee. It shall be the committee’s duty to solicit nominees for each elective office of the Post to be submitted at the regular April meeting of the Post.

Section 2: Nominations from the floor may be made at the April meeting, pursuant to the eligibility requirements delineated in Article VII, by any voting Legion member up to the time nominations are closed. Nominations for each elected position shall be closed at the meeting by the presiding officer after reasonably sufficient time has elapsed to allow nominations from the floor for the position. Consent of a candidate is necessary whether nominated by the nominating committee or from the floor at the April meeting. If the candidate is not present at the April meeting when nominated from the floor, the member submitting the nomination shall provide written consent of the candidate.

Section 3: No person shall be nominated or elected to more than one elective office or hold more than one elective office at the same time.

Section 4: Election of Post Officers shall be held during the day of the regular May Post Membership meeting. The election of officers shall be by secret ballot and the candidate receiving the most votes for the position shall be elected. In the event of a tie, the decision to select a candidate to serve in the Office shall be determined by the incoming Executive Committee. The ballot shall allow for write-in candidates. The nominating committee shall make arrangements to ensure that only members in good standing are allowed to vote in the election.

Section 5: The nominating committee shall tally the results of the election and announce the results to the membership as prescribed by Section 4 of the Rules of Order, The American Legion Officers Guide and Manual of Ceremonies.

Section 6: The nominating committee shall assure that all ballots and voting records are preserved for thirty days in the event that the election is contested.

 ARTICLE X – MEETINGS

Section 1: The regular membership meeting of Bicentennial Post 1976 shall be held on the second Tuesday of each month unless that is a national legal holiday. In such case, the regular meeting for that month shall be on the third Tuesday of the month. Only American Legion members of Bicentennial Post #1976 in good standing shall actively participate in the regular meetings. Except for those General Membership Meetings designated as closed, non-Legion members of the Post Auxiliary Unit, Sons of The American Legion Squadron, the American Legion Riders Chapter and the club staff, may attend as observers but may not participate without invitation of the presiding officer. Other guests shall be identified by the Sergeant-At-Arms and may remain if invited by the presiding officer.

Section 2: A special meeting of the Post may be called by the Post Commander, or by a majority vote of the members present at any General Membership meeting of the Post, or by the written request of fifteen (15) members in good standing.

Section 3: Notice of any special meeting shall be mailed to the last known address of every member of the Post not less than ten (10) days in advance of such meeting. No business shall be transacted at any special meeting of the Post other than that stated in the notice of such meeting.

Section 4: A quorum of any General Membership meeting shall be those members present and voting.

Section 5: The Executive Committee will meet on the first Tuesday of each month or at the call of the Post Commander. Only members of the Executive Committee and special guests invited by the Executive Committee as needed/requested shall attend these meetings. Guests may be dismissed from the meeting at any time deemed appropriate by the Commander or presiding officer. Members wishing to present matters to the Executive Committee for the good of The American Legion shall petition a member of the Executive Committee for invitation to attend the meeting. In this event, the member shall be the first item on the agenda and after stating their case shall be excused from the meeting.

ARTICLE XI – FINANCE

Section 1: The Post Executive Committee shall hire a bookkeeper or an accountant to keep accounts as necessary for the proper financing and accounting of Post and Club monies.

Section 2: The revenue of this Post shall be derived from the membership dues and from such other sources as may be approved by the Executive Committee.

Section 3: The amount of annual membership dues shall be set by the Executive Committee. Dues shall pay for the Post, Department, and National dues, annual subscription to The American Legion Magazine and the Virginia Legionnaire.

Section 4: No bill of account rendered against the Post shall be paid without prior approval of the Executive Committee. The Executive Committee may authorize the payment of operating expenses deemed by the committee to be self sustaining; e.g., payment of dues, mortgage, taxes, utilities, club inventory and supplies, etc., to the Club Manager. All Operating account checks shall be signed by the Club Manager and shall be countersigned by the Commander or Finance Officer.

Section 5: Any long term financial liability such as a building loan, mortgage loan, line of credit or similar obligation shall be approved by a majority vote of the Executive Committee. The resultant enabling documents shall be signed by the Commander, Finance Officer, and one of the Vice Commanders, (three total signatures). One of the Vice Commanders may sign in lieu of the Commander or Finance Officer should either of these positions be vacant or unavailable.

Section 6: All money belonging to the Post or derived from any activity of the Post shall be deposited into one or more FDIC Bank accounts or invested in FDIC Insured Certificates of Deposit.

Section 7: Any funds required by Virginia State and Fairfax County laws, rules and regulations to be separately accounted for in a separate bank account shall be deposited and accounted for in a separate FDIC Insured bank account.

Section 8: The Post’s Fiscal Year shall run from 1 July of the current year to 30 June of the following year. Federal and State income tax returns shall be filed annually by the filing date, (currently 15 November), following the ending of the Fiscal Year.

Section 9: No equipment/property of the Post shall be disposed of or given away without approval of the Executive Committee.

 ARTICLE XII – NOTICES

Section 1: Every member shall furnish the Post Adjutant/Administrator with their address for mailing purposes.

Section 2: The Post Adjutant/Administrator shall cause notice of the annual election to be given at least two weeks prior thereto.

ARTICLE XIII – RULES OF ORDER

Section 1: All proceedings of this Post shall be conducted under and pursuant to the current edition of “Robert’s Rules of Order”, newly revised, except as herein otherwise provided.

ARTICLE XIV – LIMITATIONS OF LIABILITIES

Section 1: This Post shall not incur, or cause to be incurred, any liability or obligation, which shall subject any other Post, subdivision, members of The American Legion, other individuals, corporations or organizations, to liability.

ARTICLE XV – PROOF OF MEMBERSHIP

Section 1: As a condition of installation or appointment, American Legion officers and committee members of Bicentennial Post #1976 shall ensure, through the Post Adjutant/Administrator, that there is currently on file in the Post records, proof of eligibility for membership in The American Legion.

ARTICLE XVI – DEFINITIONS

Section 1: The definition of member as used in these By-Laws shall mean an American Legion member in good standing of Bicentennial Post No.1976, Inc.

ARTICLE XVII – AMENDMENTS

Section 1: These By-Laws may be amended at any regular Post meeting by a vote of two-thirds of the members of said Post present and voting, provided that the proposed amendment shall have been submitted in writing and read at the next preceding regular

meeting of said Post; and provided, further, that written notice shall have been announced to all members at least ten (10) days in advance of the date when such amendment is to be voted upon, notifying said members that at such meeting a proposal to amend the By-Laws is to be voted upon.

ARTCILE XVIII-BONDING

Section 1:  Any personnel of Post 1976 that directs the expenditure of fund will be bonded IAW the Department Constitution and By-Laws.

EFFECTIVE DATE

These By-Laws, having been duly agreed to in open meeting dated 14 February 2012 by two-thirds of the members present, shall become effective at 00:01 (AM) Eastern Standard Time, on the 15th day of February 2012, in the year of our Lord.

s/Roy McCracken                                                               s/Mike Strickler
Roy McCracken                                                                 Mike Strickler
Post Commander                                                             Post Adjutant

Corporate Seal